Privacy Policy

Last updated: March 26, 2026

1. Overview

Apply-AI is a tool that helps users tailor resumes to specific job postings. This policy explains what data we collect, how we use it, and how we protect it.

We only collect data necessary to provide the core functionality of the product.

2. Information We Collect

a. Resume Data (User-Provided Content)

When you use Apply-AI, we may process:

Resume content (text from uploaded files or stored profiles)
Work experience, education, and project details

This may include personally identifiable information such as your name, email, or contact details if present in your resume.

b. Job Description Data

We collect and process:

Text content from the job posting page you are viewing

This is used to generate tailored resume recommendations.

c. Authentication Data

If you sign in, we may collect:

Email address
Authentication tokens (e.g. via Google or Supabase)

We do not store passwords directly.

d. Usage Data (Limited)

We may collect minimal usage data such as:

Requests made to the service
Basic performance metrics

We do not track browsing history, keystrokes, or user behavior across websites.

3. How We Use Data

We use collected data strictly to:

Analyze job descriptions
Match them with your resume
Generate tailored resume improvements
Display results within the extension or app

We do not use your data for unrelated purposes.

4. Data Sharing

We do not sell your data.

We may use trusted infrastructure providers (e.g. hosting, database, authentication services) to operate the product. These providers only process data as necessary to support the service.

5. Data Retention

We retain data only as long as necessary to:

Provide the service
Maintain user accounts
Improve system performance

You may request deletion of your data at any time.

6. Security

We take reasonable measures to protect your data, including:

Secure transmission (HTTPS)
Controlled backend access
Authentication safeguards

However, no system is completely secure.

7. Your Rights

You can:

Request access to your data
Request deletion of your data
Stop using the service at any time

To make a request, contact: nimano@student.ubc.ca

8. Third-Party Services

Apply-AI may rely on third-party services (e.g. cloud hosting, authentication providers) to operate. These services process data on our behalf and are required to handle it securely.

9. Changes to This Policy

We may update this policy from time to time. Changes will be posted on this page with an updated date.

10. Contact

If you have questions about this policy, contact:
nimano@student.ubc.ca